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To keep it from filling up, you can move old items you want to keep to an archive , a separate Outlook Data File. Your network administrator can also disable this feature. By default, Outlook uses AutoArchive to archive items at a regular interval. To learn more, see Archive older items automatically.

You can also archive items manually whenever you want. That way, you can control which items to archive, where to store them, and how old an item needs to be before it can be archived. Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server. It’s also possible that your organization has a mail retention policy that overrides AutoArchive.

Check with your system administrator for more information. Click the Archive this folder and all subfolders option, and choose the folder you want to archive. You can create multiple. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder. This option doesn’t remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. Upgrade to Microsoft to work anywhere from any device and continue to receive support.

By default, older Outlook items archived automatically on a regular interval. You can also manually back up and archive items, in addition to AutoArchive or as a replacement. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.

Any subfolder of the folder you select is included in this manual archive. If you do not want to use the default file or location, under Archive file , click Browse to specify a new file or location.

Browse to find the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only.

AutoArchive, which is turned on by default, automatically moves old items to an archive location at scheduled intervals. However, you can manually back up and archive items to a location that you specify. Rather than backing up or archiving your items manually, you may find that AutoArchive can meet your needs.

For more information, see Using AutoArchive to back up or delete items. Select the Archive this folder and all subfolders option, and then specify a date under Archive items older than. Under Archive file , click Browse to specify a new file or location if you do not want to use the default file or location. Select the Include items with “Do not AutoArchive” checked check box if you want to override a previous setting to not automatically archive specific items.

If you choose to manually archive these items during this procedure, the items will again be subject to the Do not AutoArchive setting unless you manually override that setting again in the future. Note: Outlook automatically creates another archive file for items in the folder and location specified. Manage and organize.

Support for Office ended on October 13, Upgrade to Microsoft to work anywhere from any device and continue to receive support. Need more help? Expand your Office skills. Get new features first. Was this information helpful? Yes No. Any other feedback? The more you tell us, the more we can help. How can we improve? Send No thanks.